Importing Student Data from Your School’s Admin System

Base enrolment data can be exported from other school administration system databases and imported into RISC. This is an important step of setting up and maintaining RISC student records as it avoids the need for double data entry, once for your admin system, then again for RISC.  By maintaining your enrolment data in your school's admin system and exporting it to RISC, you ensure accurate base data in RISC.  This export/import process should be run whenever your enrolments change.  Importing newly exported enrolment data into RISC replaces the previous student database files (studbase.dat and studbase.ndx), but does not affect the contacts database in any way. 

The instructions for producing an export file from your school’s Administration system are listed in the web page titled 'Exporting Student Information from Your School’s Admin System’. This should be done on a regular basis to allow for the student database in RISC to be refreshed with new enrolments and for leavers (drop-outs) to be removed.

NOTE: Contact records for students that have left the school are maintained by RISC and can be used for future reference even though their student details are no longer in the school’s administration system.

NOTE ALSO: From RISC v8, it is now possible to import new enrolment data while other users are still using the RISC program!
Once your export file has been created it can be imported into RISC using the 'Import Student Data' option. Follow the steps below:

Select the 'Import Student Data' option from the Configure menu in RISC Admin Read and understand the help screen displayed then click OK If you exported to a USB or floppy disk, insert it into the PC Select (1) OASIS Admin or CASES21 or the appropriate Comma-Delimited Import as necessary Click the Browse button (2) and navigate to the path and select the STUDBASE export file you created Click the Import into RISC (3) button to start the import

If there are no problems with the diskette or the file, the student data will be read into RISC and the STUDBASE.DAT and STUDBASE.NDX files will be refreshed. You should quickly see the names of students flashing up on the screen as the import is processing.

• When a message box appears to say that the import is complete, click the OK button and you will be returned to the RISC Admin main screen.  You should then be able to run RISC and verify the new student data has been imported.

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